- Welcome, attendance and apologies
The Chairperson, Phillip Mellon welcomed those present to the meeting at 1930
ATTENDANCES:
Maurice McCormick, Terri Harwood, Graeme Heighton, Phillip Marshall, Andrew Marshall, Keith Smith, Chris Westcott
APOLOGIES:
John Blaney-Murphy, Karen McKeough, Des Wolfe
- Matters arising from Previous Minutes:
Minutes of the previous General meeting, 22nd October and Executive meeting, 1st October were circulated prior to the meeting.
1/10/08:
- 6.1 Correction to the minutes: Staff from Lockyer Primary School and North Albany Senior High Schools have been sent letters inviting their participation in the Twinning project but no response as yet.
- 6.3 Phil followed up and contact has been made between Adrienne Beattie, Sherryn Prior and City of Albany.
- 6.5 Enough photos have been received for the calendar.
Confirmation of previous minutes: Andrew Marshall and seconded by Phillip Marshall
- Correspondence and matters arising:
3.1 Inwards:
- Green Corps : Adrienne Beattie - Re Pine Bollards and multitracking at beach near mouth of the Torbay Inlet requesting funding for fencing
- Grant application for Voluntary Environmental and Heritage Organisations
3.2 Outwards:
- Vernice Gillies received the Jarlmadangah report and expressed an interest in coming to next Twinning Meeting
Matters arising
Action: Andrew to ask Louise to circulate completed Jarlmadangah visit report to TCG members.
Correspondence accepted by Maurice McCormick and seconded by Keith Smith
- Financial Report
The Treasurer tabled the Finance Report
- Cash Management Account: $165,734 included BAS of $837 and memberships $50 and expenditure of $280 for cement and $5940 for fencing project.
- Cheque Account: $4766
The Treasurer reported he was still refining the Jobs list and interest allocation to each area.
The Treasurer Graeme Heighton proposed the meeting accept the finance report which was seconded by Maurice McCormick
- Staff Report tabled by Phil on behalf of Karen:
- Staff selection
- Albany Green Phase II
- Cuthbert Brickworks Proposal.
- Bridge 4689
- EWR presentation November 24th DoW office 1000 to 1300 with future presentation at General Meeting 2009 to be organised by committee.
- Rail Trail Public meeting Dec 3rd. (Keith to print poster in colour and place in shop and Torbay markets. Keith also organising promotion of event via community notices in various media).
- General Business:
6.1 Meeting and Group Structure for 2009:
It was decided that
- General Meeting format to be a presentation with any urgent business such as Ratification of Finance issues attended to quickly.
- Executive meetings are for business of the group.
- The secretary to compile numbered action list, minutes to be kept brief, correspondence tabled and only read if deemed important for members to discuss or requiring action and then will become an agenda item.
- Agency and SCRIPT representatives and staff to be notified of all meetings.
- Restoration Plan action item to be on agenda each executive meeting and notify Catchment Coordinator and appropriate agency rep to table a response where appropriate.
- Call for agenda items via email but add any items already on the agenda.
- Invite people to participate in our presentation calendar and advertise widely.
- Limit executive meeting presentations to 15 mins duration
6.2 Twinning Project:
Liz Marshall to continue to manage this project with meetings called as necessary and progress to be reviewed annually.
6.3 Weed control:
CSIRO release of Fungus to control European Blackberry.
Action: Graeme to investigate and attend training / meeting
